UAS TAAC Exhibitor Information

An Invitation to Exhibit at the Unmanned Aircraft Systems Conference

We are delighted to invite companies and organizations to participate in the 20th Annual UAS TAAC Event, to be held at the Hyatt Regency Tamaya Resort and Spa, Santa Ana Pueblo, New Mexico, on December 3-6, 2018.

As an exhibitor, you will have the opportunity to personally present your products and services to over 400 individuals and organizations with interests in UAS.  Many federal agencies, private industry, and educational institutions will be represented.

UAS TAAC Exhibit Hours

Exhibit hours have been scheduled to provide maximum interaction between attendees and exhibitor personnel:

Monday, December 3 6:00 p.m.-8:30 p.m.
Tuesday, December 4 9:00 a.m.-8:30 p.m.
Wednesday, December 5 9:00 a.m.-8:30 p.m.

If it is necessary to alter exhibit hours in the best interest of the event, Exhibitors will receive as much advance notice as possible.

Exhibitor Floor Plan

Installation, Opening, and Dismantling

 

Display space will be available for set-up as follows:

UAS TAAC Exhibitor Setup Monday, December 3 2:00 p.m. – 6:00 p.m.
Show Dates Monday, December 3
Tuesday, December 4
Wednesday, December 5
6:00 p.m. – 8:30 p.m.
9:00 a.m. – 8:30 p.m.
9:00 a.m. – 8:30 p.m.
Dismantle Wednesday, December 5
OR
Thursday, December 6
8:30 p.m. – 11:00 p.m.

7:00 a.m. – 9:00 a.m.

The exhibits will officially open at 6:00 p.m. on Monday. All exhibits will remain in place until 8:30 p.m. on Wednesday, December 5.

Release of Liability

To the fullest extent legally permissible, Exhibitor agrees: 1) it shall be fully responsible to pay for any and all damage to property owned by Hotel, Hyatt Corporation or their affiliates or any of their respective owners or managers that results from any act or omission of Exhibitor; 2) to defend, indemnify and hold harmless, Hotel and Hyatt and their respective owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor’s use of the property; and 3) it’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees.”

By registering as an Exhibitor, you are acknowledging that you have read and agree to the Liability Statement above.  

Shipping and Storage

TAAC Conference Exhibitors who are shipping materials should arrange for delivery to Hyatt Regency Tamaya Resort no earlier than Thursday, November 29. Exhibitors may arrange for a drayage company to hold their boxes until the requested delivery date.

Exhibitor Privileges

UAS TAAC exhibitor space includes the following:

·         8’ X 10’ booth space area

·         One (1) 6’ table with linen cover and 2 chairs

·         500 watts of power

Please Note: Exhibit displays cannot exceed 10′ wide unless purchasing additional booth spaces.

Security

TAAC Conference Exhibitors will be responsible for the security of their own booths. Please do not leave equipment or irreplaceable items unattended, including overnight. Exhibitors are advised to carry special insurance to cover exhibit materials against damage and loss.

Rental Charges and Space Reservations

All exhibitors MUST register for the UAS TAAC general sessions.  Display space will cost $1,000.00 per 8’ X 10’ booth, plus General Session registration; each additional space is $1,000. Reservations will be accepted until November 26, 2018. Display space will be reserved on availability basis.  To reserve space, complete the registration form on the UAS TAAC website, which includes a section for Exhibitor Registration, and submit with payment.  Please remit total payment by check or credit card with your registration form. The last day to pay by check is November 15.  Exhibitor registration is contingent upon TAAC approval to exhibit.

Make checks payable to:

New Mexico State University

Please mail checks to:

New Mexico State University
Attn: Kat Rodriguez (TAAC)
Box 30002, MSC-PSL
Las Cruces NM 88003

UAS TAAC Registration

If more than one person from the same company is attending, only one person will register using the Exhibitor Registration form and pay for the exhibit booth.  The other attendees will register using the same form, but they will skip the exhibitor section.  The registration form has the option of registering several individuals at one time and making the payment on the final page for all registered attendees with one form of payment.

Confirmation

Registrations for exhibit space will be confirmed via e-mail. Please contact TAACREG@psl.nmsu.edu for questions or additional information.

Deadline

The deadline for reserving exhibit space is November 26, 2018. After this date, exhibitor reservations are contingent upon availability.